Show Managers/Secretaries FAQ

I have sent in my disk results, do I also need to send a hardcopy?
Yes. You have three options for doing this. You can print out the class sheets and mail them to AHA, you can save them in a file and email them, or you can put the file on a disc and mail it.

When do I need to charge the 9-90 Fee?
The 9-90 fee is charged at any show that has had 100 or more horses in the last two years, or if the show is using a Regional/National judge. This fee is always charged for Regional shows. Local 9-90 fee is $3 per horse; Regional 9-90 fee is $15 per horse. Local shows running concurrent classes only pay one 9-90 fee per horse. Please refer to Articles 1108.1.c & 1111.4.

How much do I charge for a Single Event membership?
Single Event Memberships are $30 per person. Any owner, trainer, rider, driver or handler who does not have current Competition Level Membership with AHA must purchase a Single Event Membership in order for their results to be recorded. If the sponsoring organization is affiliated with AHA, only $15 per person needs to be sent in to AHA; if non-affiliated, all $30 is sent. Exhibitors competing in concurrently run classes need to submit one Single Event membership fee. Single Event Memberships are not accepted at Regional & National shows. Please refer to Article 706.

What class scores do I need to send in?
The following classes need to have scores sent with the results: Dressage, Trail, Reining, Reined Cow Horse, Working Cow and Cutting. AHA does not record scores for Sport Horse In-Hand or Breeding/In-Hand classes under the Arabian Scoring System. If you have large classes where an exhibitor did not place, but has a score that can be used for qualification, please report these exhibitors in your electronic results with a "0" placing.

Can I have staff review my prize list draft?
Yes, the AHA staff would be happy to review any prize list draft. Please send it in to the Records Department and clearly state that it is a draft for review. Please allow 2 weeks review time (depending on the time of year). Please refer to Article 1110.1.

Do I need to offer all AHA Medal Classes?
If the show is USEF A Rated (or EC equivalent), All-Arabian and offers a Junior Division then all Medals classes must be offered (Hunt Seat Over-Obstacles Medal does not need to be offered if show does not have over-fence classes). If the show does not meet this criteria, any or all Medal classes may be offered at the discretion of show management. Please note: when AHA Medal classes are offered, the corresponding JTR Equitation class must be offered (exception: Western Seat Equitation JTR can now serve as the corresponding equitation class for Reining Seat Medal and Western Horsemanship Medal). Also, the Medal class Specifications must be printed in the prize list. Please refer to Article 1119.1.

How should rider/handler names be submitted in electronic results?
The rider/handler name should be reported exactly as it appears on the person's AHA Competition Card, not as it appears on their USEF card (USEF uses criteria other than the exhibitor's name to verify USEF membership). At this time, our program will only recognize exact matches, so please check for hyphenated names, initials and spelling.

Can I add a class/TBA choice/TBA slot after my prize list is done?
Yes, classes may be added up to five (5) days before the start of the show. All requests must be submitted in writing (email or fax) to the AHA office. The added class fee is $25 per class (this includes classes added to the TBA list or an added TBA time slot). The fee to add a concurrently run class is $25 per class, per judge. Please note: if AHA is not notified of added classes, the added class fee will be charged and the results will not count for these classes. Please refer to Article 1110.14.b.

What classes can be on my TBA class list?
Any class on the AHA Standard Class List may be included on a TBA list. Please remind exhibitors that any Sweepstakes eligible class on a TBA list will not count for Sweepstakes points if purchased. If a Championship class is purchased off a TBA list, the qualifying class must be offered at the show. TBA classes are not permitted at Regional Shows. Please refer to the above question for information on adding a class to the TBA list or a TBA time slot. Please refer to Article 1110.14.

My prize list is already in print and I have changes to it, what do I do now?
Any change to the prize list (date, location, manager, secretary, judge, steward, etc.) must be submitted in writing (email or fax) to the AHA office. Date & location changes will then be submitted to the Regional Director for approval. Also please submit any changes made from the Prize List Corrections sheet in writing as well. Please see above for added class fees. Please refer to Article 1110.14.

What is included in my show packet?
Two packets will be sent out before the show.
The first packet is sent to the manager & secretary and includes the Recognition Notice and the AHA show/recording number. This packet also includes information & rule updates, prize list check sheet and insurance application.
The second packet is sent to the secretary 4-6 weeks before the show. This packet contains a list of all entered classes for the show, any prize list corrections as well as information on submitting results and how to verify AHA membership of exhibitors. Please review the enclosed class list, as results will only be recorded for classes on this list. Please submit any changes/corrections in writing.

What classes count for qualifications and AHA Programs?
At AHA recognized events, only approved classes will be eligible for qualifications and AHA Programs. A list of these classes will be sent to the show secretary in the results packet mailed 4-6 weeks before the show. Any classes in the show that do not appear on this class list will not be recognized by AHA and will not receive credit. Each AHA program has different criteria of what classes will count. This information can be found in the current AHA Handbook in the following areas:
     Amateur Achievement Awards - Chapter 22
     Horse Achievement Awards - Chapter 21
     Arabian Breeders Sweepstakes - Chapter 18
Qualifications and credit in some AHA programs can also be earned in eligible Open Qualifying Competitions for certain specialty classes as follows:
     Dressage
     Working Hunter/Jumper/Hunter Hack
     Cutting Horse
     Working Cow Horse
     Reining
     Reined Cow Horse
     Eventing/Trials
     Combined Driving
     Carriage Pleasure Driving
     Driven Dressage
Please see Chapter 14 in the AHA Handbook for additional information regarding Open Qualifying Competitions.

How are qualification points determined?
The number of points a horse receives is based on the number of horses that are competing at the close of the gate to start the class for all classes shown as a group. This number is determined by all horses who pass through the gate in individual activity classes. Horses earn one point for every horse they beat, and one additional point for themselves. Qualification points are only awarded to horses that place at least 6th in the class. Regional and National qualification points must be obtained in the same AHA Section as listed in the AHA Standard Class List (refer to Article 1367.1 for qualification example). Please see the below chart for determining points.

	Place	1st	2nd	3rd	4th	5th	6th
# of Horses in the class
1		1
2		2	1
3		3	2	1
4		4	3	2	1
5		5	4	3	2	1
6		6	5	4	3	2	1
7		7	6	5	4	3	2
8		8	7	6	5	4	3
9		9	8	7	6	5	4
10		10	9	8	7	6	5
11		11	10	9	8	7	6
12		12	11	10	9	8	7
13		13	12	11	10	9	8
14		14	13	12	11	10	9
15		15	14	13	12	11	10
16		16	15	14	13	12	11
17		17	16	15	14	13	12
18		18	17	16	15	14	13
19		19	18	17	16	15	14
20		20	19	18	17	16	15

Do I need to report excused or disqualified horses?
It is not required, but will greatly reduce the amount of time it takes to complete your show. When this information is provided, it cuts down on write backs. If you are sending hard copy by mail, you can make notes on the class sheets. The other option is to make a list of classes that have excused or disqualified horses, and include their exhibitor numbers. Remember to remove scratched horses from the class count before sending in your results.

Can I run duplicate classes?
Yes, duplicate classes may be held except for Championship classes. Duplicate Championship classes are subject to a $250 fine. If a Sweepstakes eligible class is held more than once, only one class will receive the Sweepstakes payout. Ex: Arabian Western Pleasure AAO & Arabian Western Pleasure AAO 18-39 and 40 & Over. Either the all inclusive class will receive the Sweepstakes payout, or the two age split classes will. Show management must designate which class will receive Sweepstakes points in the prize list.

Where can I locate the suspension list?
AHA keeps a current list of member censures and suspensions on its website. Please go to "Membership" and then to "Censures & Suspensions" to view the information. Also, please remember to check the USEF website as well as these lists may not contain the same information. The USEF website can be found at www.usef.org.

My show is now complete and I have an exhibitor who has a returned check, can AHA help me?
AHA does provide assistance in collecting on a returned instrument. The rules can be found in Chapter 4 of the AHA Handbook. In addition, the form for filing can be found by going to the "Competitions" homepage and clicking on the "Management Forms" on the lower right hand side of the page. Look for the "Returned Instrument Filing Form" under the "Additional Information" heading.